Event Policy and Prices for Central Presbyterian Church

Central Presbyterian Church welcomes the use of our facilities for events by both member and non-members. By so doing, we show support for artistic and other organizations as part of our mission to the greater Austin area. Central Presbyterian Church incurs costs in sharing our space and instruments. While needing to have participants share in these costs, we have sought to minimize fees.

See the dimensions of our chancel (stage) area

Basic Fee per event:
$50 for Sanctuary only
$60 for Smoot Fellowship Hall only
$75 for Sanctuary and Smoot Hall
- plus $50 for CPC staff member
- plus $50 if admission is charged or donations requested
Includes (see below for details):
- Facilities for 2.5 hours
- On-site CPC staff member
- One 2-hour rehearsal time during business hours

Additional event time (1-hour minimum):
- $20/hour for facilities
- $20/hour for CPC staff

Any rehearsals in addition to the one included in the basic fee:
- During normal business hours: $20/hour (2-hour minumum)
- Outside normal business hours: $30/hour plus $20/hour for CPC staff (2-hour minumum)

NOTE: All fees are due to CPC by two weeks before the event.

1. Sanctuary use includes the entrance areas, library and restrooms only.
   Smoot Hall use includes the kitchen and alcove with restroom only.
2. The presence of a CPC staff member is required. The staff member will unlock and lock the church, and regulate the air conditioner or heater as needed.
3. When using Smoot Hall, CPC staff will set up tables and chairs ahead of time only if given a written "plan." Setup and breakdown time is one hour; if performed by CPC staff, this is in addition to the event time.
4. Included in the fee for the event is one 2-hour rehearsal or pre-event time, to take place during hours the church is regularly open and not in use for other services, generally Mon.-Fri. 9:30am to 1:30pm.
   • The Sanctuary is unavailable Thursdays from 10am to 1pm
   • Smoot Hall is unavailable Thursdays from 11am to 2pm
   • Wednesday evening use of the Sanctuary must be cleared with the CPC Choir Director.
5. No food or drinks (other than water for performers) are allowed in the Sanctuary or library.
6. For events for which an admission will be charged, requests must be approved by the pastoral staff, with the referral of CPC's Director of Music Ministry and/or the Concert Director(s). When requesting such events, please include such information as the type of event, performers or speakers, equipment to be used, admission prices, sponsoring organization, and any other pertinent information on a separate sheet of paper and return to the church office with the Event Request form.
7. Any royalty, copyright, or licensing fees due for the performance of protected materials re. the responsibility of the performer(s) and/or agent, and not of Central Presbyterian Church or its employees or agents.
8. The piano is tuned twice a year. Additional piano tuning, if desired, is the responsibility of the performer or sponsor, and may only be done by the church's regular tuner, or if not available, by one approved by the Director of Music of CPC.
9. You are responsible for all cleanup for all the rooms you use.

To request the use of Central Presbyterian's facilites, please fill out and submit our Event Request Form.
We will also need a signed copy of CPC's Liability Statement.